10 Best MFPs for the Office 2025

Printer, scanner and copier are three devices that are in demand in almost any office. And experienced employees will probably remember when the specified equipment stood separately from each other, and often in different offices. This led not only to wasted space, but also to slow down the workflow. But today there are multifunctional devices on the market that can perform these tasks quickly and in one place. But which machine to choose from among the wide range of models? Our review of the best MFPs for the office, in which we examined the most popular and time-tested firms, can answer this question.

TOP 10 best MFPs for the office

Since the needs of different users differ, we tried to fit in one rating the most popular multifunctional office devices from all categories. The list includes both laser and inkjet, and even LED MFPs. Again, some models offer color printing, which is useful for employees who work with graphs, charts, diagrams and photos, while others only b / w. In terms of cost, the review of MFPs is also quite diverse. As for brands, we have included all well-known brands in the list: Canon, HP, Brother, Xerox, Epson, KYOCERA.

1. Canon i-SENSYS MF643Cdw

High-quality color MFP with reasonable price and good functionality. The i-SENSYS MF643Cdw is ideal for small offices that print no more than 30,000 pages per month. Resolution and print speed in a Canon device are similar for b / w and color - 1200 × 1200 dpi and 21 ppm, respectively.

The productivity of the scanner built into the laser MFP is 14 and 27 images per minute for black and white and color documents (300 × 600 dpi). The improved resolution is 9600 by 9600 dpi.

The device is equipped with 4 branded toners with a yield of 1,500 pages for black and 1,200 for color. The MF643Cdw provides Ethernet, Wi-Fi and USB interfaces. The manufacturer claims to support Windows, Linux, Mac OS, iOS and even Android operating systems, which is not common.

Advantages:

• high-quality printing;
• ease of customization;
• works with all OS;
• good resolution;
• high speed.

Disadvantages:

• paper tray size;
• no USB cable.

2.HP Color LaserJet Pro MFP M180n

The next MFP in the ranking is represented by the American company HP. The design of the Color LaserJet Pro MFP M180n clearly outperforms most of the competition. The print quality is also excellent, and in addition to glossy and matte office paper (from 60 g / m2), the device can work with envelopes, labels, films and cards.

The M180n's scanner and copier resolution is 1200 x 1200 and 600 x 600 dpi. In one cycle, an HP MFP can make no more than 99 copies. Scan and copy speeds are 14 and 16 ppm for documents in any color. It also provides printing on photo paper with a density of no more than 220 grams per square meter. m. However, the quality is average.

Advantages:

• functionality;
• wireless connection;
• build quality and design;
• ease of use;
• AirPrint technology is supported;
• attractive cost.

Disadvantages:

• not the best photo printing.

3. Xerox B1022

The legendary Xerox company needs no further introduction. But about her model MFP with black and white printing B1022 should be discussed in more detail. This device supports paper sizes up to A3 and can also handle 50,000 pages of documents per month.Xerox B1022 is equipped with a flatbed scanner with a resolution of 600 by 600 dots and a productivity of 30 ppm (for A4 format).

A good MFP for the mid-range office is equipped with RJ-45 and USB 2.0 ports, as well as Wi-Fi connectivity (purchased separately) to enable wireless printing on iOS and Mac OS devices. The standard toner B1022 has a life expectancy of almost 14,000 pages, so you won't need to change / refill it often. The speed of the multifunctional device reaches 22 pages per minute for A4 sheets and 11 ppm when printing on A3.

Advantages:

• almost silent work;
• fast awakening;
• the ability to save scanned material to a USB drive;
• good performance;
• scan quality;
• support for A3 format;
• function of two-sided printing.

Disadvantages:

• comes without a Wi-Fi module in the basic configuration;
• availability of original toners.

4. Brother DCP-L5500DN

If you do not need either color printing or A3 support, then it is better to buy a document MFP from Brother. The DCP-L5500DN is the perfect companion for any office worker. It boasts a 1200 x 1200 dpi resolution for printer and scanner, and a fast print speed of 40 ppm.

The Brother DCP-L5500DN's standard paper feed tray holds 300 sheets. The maximum is an impressive 1340 pages.

The popular MFP model offers only the minimum required functions. Even operating system support here is limited to desktop Windows, Linux and Mac. The device comes with a black toner with a yield of 2 thousand pages. But the maximum capacity of such a cartridge is 3000 sheets.

Advantages:

• impressive speed of work;
• perfect build quality;
• flawless printing of documents;
• good cartridge resource;
• capacious feed tray;
• excellent combination of price and quality;
• reasoned cost.

Disadvantages:

• requires only branded cartridges.

5. Canon i-SENSYS MF264dw

The next line is occupied by another laser solution with b / w printing - MF264dw. According to customer reviews, a Canon MFP is ideal for a small office with a workload of 30,000 pages per month. The device heats up in just 15 seconds and delivers an impressive 28 ppm.

The resolution of the scanner, printer and copier in the i-SENSYS MF264dw is the same and equals 600 × 600 dpi. One of the best office MFPs with Ethernet, USB and Wi-Fi interfaces, and supports all popular systems including iOS and Android. The only drawback of this model is high power consumption during operation (up to 1180 W). But it is offset by excellent print quality.

Advantages:

• autonomous work of the copier;
• high printing speed;
• suitable for all operating systems;
• automatic duplex printing;
• thoughtful management.

6.KYOCERA ECOSYS M5526cdw

ECOSYS M5526cdw is one of the best models in the KYOCERA range. It is suitable for an average office and is offered in Russian stores at an average cost of 420 $... The main advantage of this MFP is its fast scanning and printing speed. In the first case, performance depends on documents and resolution - up to 23 color pages per minute at 300 dpi and no more than 30 b / w pages at the same resolution.

The monitored device uses proprietary TK-5240 toners: K for black, M for magenta, Y for yellow, and C for cyan. The first resource is 4000 pages; colored - 3 thousand. To save money, you can use non-"native" cartridges.

The Kyocera MFP always prints at 26 ppm. However, the device takes a second longer to produce the first color print than black and white. When copying documents, ECOSYS M5526cdw demonstrates the same performance, and the maximum number of duplicates per copy cycle is 999 pieces. It should be borne in mind that despite the support of paper up to 220 g / m2, this model is not intended for photography.

Advantages:

• high-quality printing;
• fast work;
• not a bad resource;
• AirPrint support;
• reliability and stability in work;
• there is a slot for SD cards.

Disadvantages:

• not a perfect interface;
• the complexity of the scanner setup.

7. Brother MFC-L3770CDW

Looking for a quality MFP for your small office? Then take a look at the Brother MFC-L3770CDW model. This model is based on LED printing technology, thanks to which the printer can be made more compact. The reliability of the equipment also increases, because unlike a laser, an LED light source does not require moving parts.

Another advantage of such devices is the increased resolution and high speed of work. So, for the MFC-L3779CDW, these parameters are equal to 2400 × 600 dpi and 24 ppm for both b / w and color printing. The printer heats up in 24 seconds, and the first print is output after 14.

Also in the reviews, Brother MFPs are praised for an excellent scanner. Its standard and enhanced (interpolated) resolutions are 1200 by 2400 dpi and 19200 x 19200 dpi, respectively. The scanner is equipped with a 50-sheet double-sided automatic document feeder and can create digital copies at a speed of up to 27 pages per minute.

Advantages:

• direct printing technology;
• built-in Wi-Fi and NFC modules;
• reliable printer design;
• The MFP can receive faxes;
• print and scan resolution.

Disadvantages:

• expensive original cartridges;
• not too long toner resource.

8. Epson L1455

Perhaps the best MFP for the average office opens the top three. Epson L1455 is an expensive device (from 868 $), but its high cost is quite justified. The device offers piezoelectric inkjet printing technology, making it great for photography. The L1455 takes 69 seconds to produce a 10x15 print. Supported photo paper weights - up to 256 g / m2.

As a rule, inkjet technology is inferior to laser in speed. But not with the Epson MFP. The reviewed model prints documents on A4 sheets at 32 and 20 pages per minute for b / w and color, respectively. It is not only comparable to laser counterparts, but even faster than many of them.

Another important advantage of the L1455 is that we have an MFP with CISS. Thanks to this, printing is cheaper and more economical, and the printer needs to be refueled less often (black toner resource - 6,000, color - 7,500 pages). The maximum format the device can handle is A3. Productivity is claimed at 32 b / w and 20 color pages per minute for standard A4 sheets.

Advantages:

• duplex printing and scanning;
• printer resolution - up to 4800 × 1200 dpi;
• the combination of price and quality of this MFP is just perfect;
• the minimum drop volume is 2.8 pl;
• continuous ink supply system;
• speed at the level of laser models.

9. Canon i-SENSYS MF421dw

The review continues with another Canon MFP. The i-SENSYS MF421dw combines the functions of a scanner, copier and laser printer with black and white printing. The monthly resource of the device is declared at the level of 80 thousand pages, which will be enough for any average office. The MF421dw printer supports automatic two-sided printing and boasts a resolution of 1200 x 1200 dpi for high quality documents.

Canon MFPs will also not disappoint in terms of speed. In a minute, the device is able to print 38 pages and scan the same number of b / w documents (there is an automatic feed for 50 sheets). It takes longer to make color copies - 13 sheets / min (300 by 600 dots). After scanning, you can immediately send images to email. The volume of the feed tray is 350 (standard) or 900 sheets (maximum); output - 150 pages.

Advantages:

• scanner / printer / copier performance;
• maximum capacity of the feed tray;
• high resolution printing and scanning;
• reasonable cost;
• function of sending copies by e-mail;
• wireless document printing from Mac OS and iOS.

Disadvantages:

• slightly confusing setting;
• the touchscreen is not overly responsive.

10. Xerox VersaLink B605XL

Completes the TOP MFP for a large office manufactured by Xerox. VersaLink B605XL is a model that offers LED printing, speed of 55 pages / minute and productivity up to 250 thousand pages per month. It takes 47 seconds for the printer to warm up, and it takes 7.5 seconds for the first print.

The scanner and copier can also handle 55 ppm, regardless of the color of the documents. Like the printer, the scanner has automatic two-sided feeding.

The device works with Windows, Linux and Mac systems, as well as mobile Android and iOS. The VersaLink B605XL has a 7-inch color touchscreen for control. The interface set is also good here - Ethernet, Wi-Fi, NFC, USB 3.0. It is also worth noting the presence of a finisher in the Xerox MFP - a mechanism that holds documents together with metal or plastic springs.

Advantages:

• the best model in terms of speed in the review;
• paper feed tray up to 3250 sheets;
• cartridge resource for 10,300 pages;
• automatic two-sided printing;
• productivity of 250,000 pages per month;
• there are all the necessary interfaces;
• pre-installed 250 GB HDD.

Disadvantages:

• the noise level is almost 60 dB;
• average cost 1470 $.

Which MFP is better to buy for the office

First of all, you need to decide on productivity. If several people work in the office, then the compact HP Color LaserJet Pro MFP M180n MFP is a good choice. An alternative solution for the model of the American manufacturer is the Canon i-SENSYS MF264dw, which can be preferred if workers do not need color printing.
Planning to print your images frequently, but don't want to lose out in speed and economy? Then the Epson L1455 inkjet multifunctional device is the perfect solution for the average office. But this device is not cheap, and it was second only to Xerox VersaLink B605XL in terms of impressive price - a model that will perfectly fit into a large company.